The Purchase Orders page helps you create, manage, and track supplier orders while keeping your inventory planning and cost tracking aligned. It is designed to support real-world purchasing workflows, including partial deliveries, multiple inbound shipments, and accurate COGS creation.
Purchase Orders connect supplier ordering with:
- Inventory Planner (“Ordered” and prep stock updates)
- COGS batches
- FBA shipments and labeling
- Supplier documentation and exports
Creating a purchase order
How do I create a new purchase order?
- Go to Inventory → Purchase Orders.
- Click Create purchase order.
- Enter the general order details (PO number, supplier, dates).
- Add products, quantities, and unit costs.
- Save the purchase order.
New purchase orders are created in Draft status and do not affect inventory until the status is updated.
Purchase order statuses
Each purchase order moves through a set of statuses that control how it affects inventory and costs.
Draft
The purchase order is still being prepared.
No inventory or COGS changes are applied.
Ordered
The order has been placed with the supplier.
When changing a PO to Ordered, you can choose to apply the ordered quantities to the Inventory Planner. If confirmed, the quantities appear in the Ordered column.
Shipped
The supplier has shipped the goods.
This status is informational and helps with internal tracking.
Closed
The purchase order has been fulfilled.
When marking a PO as Closed, sellerboard prompts you to:
- Create a new COGS batch
- Update inventory (for example, add units to a prep center)
- Optionally account for leftover stock from a previous batch
Once closed, the PO becomes part of your historical inventory and cost data.
Handling partial deliveries with split purchase orders
Suppliers often deliver one order in multiple shipments. To handle this correctly, sellerboard allows you to split a purchase order into multiple linked POs.
How do I split a purchase order?
- Open the purchase order.
- Select the products that belong to the partial shipment.
- Click Split PO.
- Review the split preview.
- Confirm.
A new child PO is created containing the selected products, while the remaining products stay in the original parent PO. Each PO can then be managed independently with its own status, delivery date, and tracking details.
Each split action creates two POs, but you can continue splitting child POs if the order arrives in more than two parts.
How do I view related split POs?
- Go to the Purchase Orders list.
- Enable Group by parent PO.
This groups the original PO together with all related child POs, making it easier to track complex orders.
Printing FNSKU labels from purchase orders
You can print FNSKU labels directly from the Purchase Orders page, without creating or opening an FBA shipment.
How do I print FNSKU labels?
- Open a purchase order.
- Click Print:
- next to a product row to print labels for a single item, or
- in the PO action bar to print labels in bulk.
This is useful when labeling products before they reach FBA or a prep center.
Exporting purchase orders
Purchase Orders can be exported for supplier communication or record-keeping.
How do I export a purchase order?
- Open the purchase order.
- Click Export Excel or Export PDF.
Export in supplier currency
When exporting, you can choose to export the PO in the supplier’s currency, making it easier to share accurate cost documents.
Exports include extended cost information, such as unit costs, allocated logistics costs, and total cost per unit.
How purchase orders affect the Inventory Planner
Purchase Orders integrate directly with inventory planning:
- Ordered quantities appear in the Ordered column when confirmed
- Closed quantities can be added to prep center stock
- Incoming stock is included in reorder calculations and alerts
Why don’t I see changes in the Inventory Planner?
Make sure that:
- The PO status was updated to Ordered or Closed
- You confirmed the relevant sync options in the confirmation popup (for example, “Make changes on the Planner page”)